What Is Billing Software? Things You Need to Know

No more time-consuming and errorful manual billing in businesses! The invention of billing software has transformed manual billing into easy and automated billing. A billing software system is now an integral part of every business. But what exactly does this software does? Why this is a game-changing software and a must-have element for every business? What features can you get with this software? You will find all the answers in this blog. Let us tell you everything about a billing software.

Definition of Billing System Software

A billing software is a digital tool that can create error-free and professional bills and invoices, and handles the entire transaction procedure in an enterprise. Using a billing system can simplify the hectic billing procedure and make it faster and automated, ensuring billing efficiency.

Key Benefits of Billing Software Which Make It An Essential for Businesses

A billing system plays very important roles in any business. Because of the too many benefits it offers to every business, almost every company has started using this tool for invoicing. Here are the major advantages of billing software that every business can enjoy-

1. Automated Billing

Calculations and creating bills, sending digital invoices and tracking each payment, a billing software makes every process related to billing automated, faster and efficient. You don’t need to hire a large billing team to handle billing related tasks as this software can do everything in a smarter way than human beings.

2. Minimizes Billing Errors

In manual human-made billing, there is always risks of errors. But whenever you generate bills using a billing system, it will generate 100 accurate bills, reducing the mistakes in billing.

3. Eases Out Calculation

Some billing calculation, especially the tax and GST calculation are extremely complex and take a lot of time and sharp mind as well. But a billing software can reduce the complexity and makes the calculation easiest for anyone.

4. Creates A Large amount of Bills within A Short Period

You just need a few minutes to generate the largest number of bills using a billing system software which will reduce the long queue in the billing counters in shopping malls, medical stores and more places.

5. Faster Transactions

As you can provide invoices within a few minutes to your customers using this software, the transaction process will also become faster.

6. Saves A Lot of Time

By generating bills within a few second and making the transactions faster, a billing system reduce a huge amount of time for every businesses. The time which will be saved because of the software, employers can use those extra times to do other business operations and also get relief from time-taking billing procedure.

7. Improves Relationship with Customers

When customers will get full professional, error-free bills without any long wait, automatically they will be impressed with your service and a good bond will create between you and your customers.

8. Allow Businesses to Create Customized Bills

This system helps enterprises make the bills customized as per the products and total items of the customers.

What Features You Can Find in A Billing Software?

A billing system handles several billing tasks with the help of its multiple features. Check out what common features you can find in every billing software-

1. Automatic Invoice Creating Option

Each billing software comes with automated invoice generation options which helps in creating bills in as many quantity as you want. This makes the entire billing simplified and faster, reducing manual labour.

2. Barcode Scanner

Since people are more into digital payments these days than offline transactions, the latest billing software comes with a barcode scanner for digital transactions. Customers can scan the barcodes and experience secure and faster transactions.

3. Payment Tracking

Businesses can track the daily, monthly and yearly payments they receive from their customers, check if there is any due payment and so on using the payment tracking option.

4. Fraud Detection Feature

The fraud detection feature of billing software helps businesses to detect any fraud transaction, ensuring security in each transaction. When you learn about any fraud payment you can easily take necessary actions before it’s too late.

5. Automated In-built Backup Option

Now you can get access to your lost transaction record or a very old record as well in the billing software as its automated backup option saves every data related to everyday transactions of your enterprise.

6. Billing Customization Features

With the help of customized invoice feature of a billing software, you can generate customized design, logo, product names, color of the bills and more.

How to Create Bills Using A Billing System?

Calculating totals and generating bills is now one of the easiest tasks among all other business operations. Just follow the right ways and you can create professional bills with just a few clicks without any error or hassle. Here is the step by step process to use a billing software system to generate billings-

1. Create An Account First

To use the billing system, first you need to create a user account.

2. Add the Price of Items

Then you need to add the number of the items or services and the price of all the items or services that your customers are buying from you.

3. Apply Tax and Discounts

After you get the total price of the added items, apply tax and discounts if applicable on the prices of each product. Then press the enter button or any other option available on your device and the software will provide you with the final calculation.

4. Add Customer Details

Don’t forget to add the customer details in the software as it will help you to keep the record every customer whom you served. So, add customers’ name, phone number etc and mention the products or service you provided them in the software.

5. Generate Bills

The final step is generating bills. Click on the ‘’generate bill’’ or ‘’ print bill’’ option and a paper bill will come out from your machine. In case you are serving customers remotely, instead of generating bills, send the invoice to their phones or laptops.

What Types of Billing Software System available for Different Business Niches?

As per the different business niches, products and billing procedure are also not same in every business. So, a billing system with same features may not suit every business niche. Here are the different types of billing software as per various business niches-

• Retail Billing Software System
• Medical Billing Software
• Hotel Billing System
• Restaurant Billing Software
• Online Billing Software
• Offline Billing Software
• Project-based Billing System

What Is The Cost of Billing Software Development?

It’s not easy to calculate the exact cost of developing a billing software in India as the cost depends on various things like features, complexity of design, level of customization, type of your business, size and experience of the software development team you hire and more. However, we have done thorough market research and found out the avarage price of Billing Software Development in India. Here’s the cost estimation-

Type of Software	Cost
Basic Billing System	Rs. 9000- Rs. 15000
Customized Billing System	Rs. 20000- Rs. 25000 or more
Online Billing Software	Rs. 15000- Rs. 30000
Monthly Subscription	Rs. 750-2100 or more per month

Hire Top Billing Software Development Company in Surat for Professional and Budget-friendly Service

If you are searching for professional billing software development services near Surat, come to HelixWebi. We can provide you free consultation service, closely discuss your needs with you and offer personalized service as per your demand and business. We are the most trusted and expert billing software developers in India, and we have a proven record of developing a large number of billing systems for various devices and various business industries. Our in-house expert software developer team works with full dedication and skill and deliver every project on time. Contact us to get a free demo Billing Software today.